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The North America (International) Multicultural Filmmakers Society (NAIMFS) is an non-profit organization. The Board of Directors was established in accordance with relevant international laws, administrative regulations, and the laws, policies, and regulations in Canada. All board members must reach a signed consensus before the implementation of any major matters of the organization. If a board member is unable to physically attend the meeting, he/she may appoint a authorize (provide a signed authorization) a person to represent their wishes at the meeting.
The Board of Directors is a body of elected members who jointly oversee the activities of NAIMFS. The Board of Directors are responsible for planning activities, events, and projects, and implementing the organization’s bylaws.
Our Board of Directors consist of both inside and outside directors. Inside directors are those who are employee, officers, major shareholders, or someone similarity connected to the organization. Inside directors represent the interests of the organization’s stakeholders, and have special knowledge of the organization’s inner workings (financial and marketing positions). Outside directors are those who are not employed by or engaged with the organization, and does not represent any of its stakeholders. NAIMFS is constantly recruiting outside directors because we believe that they are advantageous for an non-profit organization; they can be objective and present little risk of conflict of interest. Outside directors also bring outside experience and perspective to the board, and keep a watchful eye on the inside directors. In addition, the NAIMFS Board of Directors are re-elect every years to ensure that we have access to the most suitable and elite leadership These protective measures, will help us a create a more transparent and outstanding organization.
- Hold board meeting, and conduct a report showing the organization’s performance every two years.
- Implement board resolutions.
- Approve all plans and investment proposals.
- Ensure the availability of all adequate financial statements and resources.
- Establish the organization’s internal management structure.
- Selecting, appointing, supporting, and reviewing board members, and setting their salaries and compensation.
- Govern the organization according to the articles of association set out by the organization.
Board Meeting Agenda:
- Call for motion of a meeting, and prepare meeting agenda.
- Notify board members of the meeting.
- Amend agenda, and prepare final hard copy for the meeting.
- Record meeting minutes during the meeting. Meetings should include: corporation’s name, meeting time and place, signed resolutions, participants, etc.
All board resolutions must have a signed letter of approval by all board members before implementation.
Resolution Implementation Process:
Provide needed information, issue of documents, posting, filing and disclosure, archive.
A professional accountant is hired for bookkeeping, and auditing at year end.